FREQUENTLY ASKED QUESTIONS

Do you offer Day-of or Month-of Wedding Coordination?


Yes, we do! Instead of just day-of coordination, we offer a Wedding Management package that helps you tie up the loose ends of your wedding starting 4-6 weeks before your big day. It is a common misconception that a wedding planner can just show up on the day of a wedding with little past interaction with the couple and their vendors and be able to execute a flawless wedding. The extra time we spend with our couples and their vendors allows our wedding planning team to gather all of the necessary information to make sure that everything is in place for us to professionally execute their big day. Our Wedding Management package includes everything you need to make sure all of the many hours you spent planning your big day is executed flawlessly, and you are able to sit back and sip champagne stress-free instead of wondering where your vendors are or what the next item is on your timeline. Read more about our Wedding Management Package!




What exactly is Full Service Wedding Planning?


Full service wedding planning offers you the highest level of guidance and support from our team of wedding planners. We walk you through every step of your wedding planning journey from desiging every detail of your big day to finding the perfect vendors for your style and budget, menu creation and tasting, invitation wording and etiquette, and beyond. We act as the liaison between you and your team of vendors so that you can rest assured that every aspect of your wedding is being professionally managed and you can focus on enjoying your engagement! Check out the experience our Full Service Wedding Planning Package provides for our clients.




Do you offer Wedding Design services and rentals?


Yes! Our team loves designing beautiful, bespoke weddings that include details that reflect the couple, their love story, their personalities, and leave guests wowed. We take the time to learn about our couple's personal style, and what elements of the wedding are most important to them and then create a digital design board that shows every aspect of their wedding day from linens and plates to florals, signage and everything in between. In order to not limit our couples to a set inventory of design pieces, we do not carry rental items but instead partner with several high-end wedding rental companies throughout Florida so that our clients are able to choose items that fit their style, budget, and the aesthetic of their wedding design. We still offer in-person design presentation meetings for our clients so they can see and feel each item before they commit. To learn more about our design process, take a look at our Wedding Design Services page.




How much do your packages cost?


We offer three different planning packages based on the level of assistance you need for your wedding.

Month of Coordination is our base wedding planning package and begins at $1500. This includes timeline creation and management, vendor management during the last month before your wedding, and onsite coordination. To see all of the services included in this package, visit our planning package detail page.

Our Custom Wedding Planning package builds on our Month of Coordination Package and allows you to choose several areas that you would like additional support in. This package begins at $3000. To see all of the services included in this package, visit our planning package detail page.
Our Full Service Wedding Planning package offers the most comprehensive support for couples and includes assistance through every step of the planning process from designing invitations, to venue selection, all the way up to managing your big day onsite. This package starts at $5500. To see the many services include in this package, visit our planning package detail page,




Do you charge by the hour? Will my package price increase later?


No, we do not charge by the hour. Our planning pricing is based on a flat fee . Your package price wont change unless you add new services after the fact. Many of our Wedding Management clients elect to add rehearsal dinner planning, or a design consult to their package as they move through their planning process. We are always happy to lend a helping hand to our clients as they progress through their wedding planning journey!




Where do you plan weddings? Do you travel?


Our team of wedding planners can (and do!) plan events throughout North Florida. The majority of our weddings take place in Gainesville, FL, Lake City, FL and Jacksonville, FL but our team has also planned events at some of the top venues throughout central Florida and in other states as well! Take a look at the list of venues we have worked with at the bottom of our Meet Our Team page to see if we have worked with your venue! Don't worry if your venue is not on the list though. We love the creative challenge of planning for a new venue or even at a private home and coming up with creative ideas that will exceed our client's and their guest's expectations.




How are you different from a venue coordinator?


While venue coordinators are great resources for couples. they are often managing multiple events per weekend and have less time to devote to helping you work through the many details and questions you will inevitably have for your big day. With the many events they manage, they are often unable to meet more than once or twice in person. A Wedding Planner's job is to serve as a guide throughout your wedding planning journey to help you make the best decisions for your wedding, and to help relieve the stress many couples feel when trying to plan the PERFECT day to share with family and friends. In short, they are there to support you in every aspect of your wedding planning process and their time is dedicated to making sure all of the little details are covered.




Why should I hire a wedding planner? One of my friends or a family member can coordinate my wedding.


Planning a wedding requires a lot of work! From finding the right vendors to fit your style and budget, to selecting the right invitations and managing RSVPs, the wedding planning process is very time consuming. Our clients lead busy lives, working, going to school, taking care of their family and also just trying to find time to spend with their fiance. Adding 400-500+ hours of wedding planning to an already full schedule is difficult for most people. That's where we can step in and lighten the workload for our brides and grooms. We can take on as much (or as little) of the work as you need so that you can actually enjoy this exciting time rather than stressing over vendor contracts, budgets and everything else. So why can't one of your friends or a family member serve as your wedding planner? Well, they most certainly can help you plan your wedding. However, the insight an experienced wedding planner can provide can make the difference between a perfect day and a disastrous one. Sourcing professional vendors can be hard. There are thousands of photographers, DJs, venues and caterers to choose from. While reviews online can be helpful in making this decision, having someone there who can speak about their level of service from experience can be invaluable. Working with a planner who is familiar with the price ranges for local vendors can also save you hours of time researching companies that end up being way out of budget. An experienced wedding planner can also make cost-saving suggestions on everything from catering selections, to favors and decor so that you stay within your budget. A good wedding planner can also offer creative solutions to issues that arise in the planning process so that you can stay calm and keep on planning. Lastly, we want your family and friends to be able to enjoy your big day with you! They don't need to be stressing about vendors showing up or where the cake should be setup so it doesn't melt before the reception. We want them to be there supporting you and enjoying these once in a lifetime moments with you! Take a look at our wedding planning packages to see which services would be the best fit for your budget and support needs. Need something custom? We are happy to make custom packages. Just shoot us a message!




Do you coordinate other events like rehearsal dinners and after parties?


Yes! We are happy to step in and coordinate smaller events around your wedding including rehearsal dinners, after parties, post-wedding brunches and more. We wold be delighted to add our professional touch to these events so you and your family can relax and enjoy the festivities. Check out our Add-on Wedding Services page for more info!




Where can we learn more about you?


We know how important it is to feel comfortable with your planners, so we shared some of the fun (and some serious) info about us so you can rest assured that we will be the right fit for you and will be amazing partners through your wedding planning journey. So check out our Meet Our Team page to learn all about the lovely ladies at White Magnolia! You can also check out our Instagram and Facebook to see more of our work, and some behind the scenes stories as well!




Do you bring an assistant on the wedding day?


Absolutely! Our planner and lead coordinator will be at every one of our weddings to make sure that every vendor is where they should be and every detail is executed flawlessly. For most weddings, we will also bring an additional team of assistants to help with everything from setup to holding the bride's dress as she walks to the ceremony. To learn more about our planner and coordinator, head on over to our Meet Our Team page!




When in the planning process should we hire you?


Our schedules book up very quickly each year, so we strongly encourage couples to reach out to us as soon as they have a date in mind. However, we understand that things come up in the planning process and some couples don't realize they need a wedding planner's assistance until 4 months before the wedding. Not a problem! We are happy to step in to help at any point in the planning process. Ready to get started on your planning journey? Send us a message!




What are my next steps if I want to begin working with you?


Yay! We are so excited to work with you. Getting in touch is super easy. Just head on over to our Contact page and shoot us a message. We will be in touch shortly to set up a call or in person meeting.




What does the average wedding cost in Gainesville or North Florida?


  1. The average wedding cost in the Gainesville area can vary widely. On the low end, we see wedings with 75-100 guests costing around $20,000. For larger weddings, we see budgets of $35,000+ depending on the couple's design and vendor needs. The great thing is that our team has experience working within a variety of budgets and can make cost-saving suggestions so that, no matter what your budget is, you are using it all efficiently to provide the best experience for you and your guests.





"We could tell from the very first time we contacted her that we would be taken care of. Her responses were always prompt, she was patient with all of our questions, and accommodated our schedule from beginning to end.  She worked really well with all of our vendors, and coordinated everyone's schedule. She worked out all the little details that had not even occurred to us. Overall, it was a joy to work with Rayven. She was incredibly professional, organized, personable. She worked hard to make sure everything went smoothly on our big day. We would absolutely recommend her for your wedding."

Thuy & Manny | October 2018 | Gainesville, FL

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© 2020 White Magnolia Weddings & Events, LLC

Serving Gainesville, Lake City, Jacksonville, and the surrounding areas of Florida & Georgia.